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Woombye SCHOOL OF ARTS

Venue Booking Form

ONLINE BOOKING FORM

Please complete the form below to arrange a booking.

This is an agreement between Woombye School of Arts, 1-3 Hill Street, Woombye (the Hirer) and...

Name* Club or Organisation Name? Address* Phone* E-mail*

Enter the date and times required below

Date* Time from* Time until* Regular or casual?* Reason for hire* Choose hall*

Total Amount: $0.00

Payment

The Leasee will pay Woombye School of Arts the total hire fee and a fully refundable security bond of $250 or $500 for larger events.

(a) Full payment of the fee is required to secure the booking.

(b) Payment is in exchange for use of Venue floor space, conveniences, chairs, tables, and kitchen facilities and equipment.

Woombye School of Arts' Obligations

Woombye School of Arts will:

(a) Maintain public liability insurance in respect of the Venue. However, hirers are required to hold their own Public Liability Insurance except that casual hirers may opt to pay a fee of $50 per hire to be covered under the Woombye School of Arts policy.

(b) Ensure that the Venue is in a clean condition, and any pre-existing damage to the fixtures or fittings of the Venue shall be noted as a schedule attached to this agreement and signed by both parties.

(d) Provide the following staff for assistance: Booking Officer 0427 066 274

Leasee's Obligations

The Leasee will:

(a) clean and tidy the Venue (and the surrounds) at the end of the term of hire and use its best efforts to maintain the Venue in the condition it was in at the commencement of the term of hire, subject to usual wear and tear.

(b) allow the Woombye School of Arts and its employees, agents and licensees all reasonable access to the Venue.

Public Liability Obtained*

Please check this box to confirm you have read the hall regulations*

Hall Regulations

Cancellation (a) Woombye School of Arts must be given fourteen (14) days notice if the Leasee wishes to cancel the hiring of the Venue. Full refund is applicable (b) Cancellations with less than seven (7) days notice will incur a fee of 50% of the total fee and if no notice is provided, the full fee will be withheld. (c) Even if the Venue is re-hired by another party for this term of hire, conditions stated in 7 (b) will apply. Termination (a) Termination is in line with cancellation (a) (b) (c) (b) Woombye School of Arts reserves the right to terminate or suspend a Hire Agreement on fourteen (14) days notice, at its discretion and on any occasion where: -There is an unresolved health or safety concern, resulting from the use of, or condition of the building. -There is an unresolved dispute between the Leasee and the Woombye School of Arts. -There is a breach of any terms or conditions by the Leasee. Entire agreement This agreement constitutes the entire agreement between the parties and may be amended only in writing and signed by both parties. Jurisdiction This agreement will be construed in accordance with the laws of Queensland Waiver To ensure the smooth running of the School of Arts and Halls & also to satisfy insurance requirements, all users please take notice: 1 Be aware of the fire evacuation plan & location of fire extinguishers. 2 Keep the lane way between halls and Bowling Club clear of vehicles. 3 No Smoking in either halls or verandah , as per the government regulations. 4 Use of wax or any other floor dressing is strictly forbidden. 5 Fix decorations to Cup Hooks provided. Please do not use thumb tacks or adhesive tape. 6 Helium Balloons are allowed provided they are removed at the end of the event, air Balloons may be used. 7 Keep the Library Lobby free of any tables or chairs or any obstructions. 8 No Cooking or heating anywhere in the halls, or verandah’s , no deep frying; only reheating is allowed in the kitchens. 9 No Naked flames in either Buildings or verandahs. 10 For safety reasons, any liquid spillage should be cleaned up immediately with the mops provided; then place warning sign over or near wet area. 11 Sweep hall with scissor mop, and if necessary sweep/wet mop the kitchen after use. 12 Remove excess rubbish that cannot fit into the Wheelie Bins. 13 When moving tables ensure that two people carry each table (one at either end), ensure that the locking rings drop into place when setting up tables. Lift the assembled table. DO NOT DRAG. 14 Do not sit, stand or place hot objects on tables. 15 Ensure that bench tops & kitchen sinks are wiped after use. 16 Empty Urn, then unplug Urn at the Wall. 17 In the Main Hall stack tables under the stage no more than 7 high. 18 Stack chairs 5 high. Only lift two chairs at a time, do not drag. 19 Safeguard keys. Do not hand to other people, without the permission of the Bookings officer. 20 Before leaving double-check that doors & windows are locked, stoves, urns & fans are off, inside/outside lights off. 21 Ensure the air conditioner in the both halls are turned off manually when exiting the hall. This is on a separate switch to the main power supply so is not switched off with the rest of the power.